LEGACY CHURCH MINISTRY FRAMEWORK

1. ORGANIZE

Manage everything necessary for the ministry gathering.

This includes:

• Volunteers
• Program and schedule
• Meeting space
• Decorations and presentation
• Technology
• Supplies and materials
• Food and refreshments
• Safety and procedures
• Communication
• Setup, teardown, and reset

2. DELEGATE

Make sure every responsibility has someone assigned to it.

The Facilitator:

• Fills every volunteer position.
• Confirms volunteers before the gathering.
• Makes sure everyone knows when to arrive and what to do.
• Delegates setup, teardown, cleanup, and practical work to Servants.
• Works through the Steward for Connector and Keeper responsibilities.
• Finds replacements when someone cannot serve.

The Facilitator does not have to do everything. The Facilitator makes sure everything gets done.

3. VERIFY

Check that everything is actually ready and completed.

Before, during, and after ministry, verify:

• Volunteers are present.
• Rooms are ready.
• Decorations look right.
• Technology works.
• Supplies are available.
• The program is running correctly.
• Problems are handled.
• Teardown and cleanup are complete.
• The room is restored.

1. RECORD

Maintain an accurate record of every person connected to the ministry.

The Steward:

• Maintains the ministry roster.
• Records every new person's name and contact information.
• Tracks Sunday Worship attendance.
• Tracks ministry attendance.
• Identifies new people.
• Identifies returning people.
• Identifies people who are absent.
• Keeps contact information current.

The Steward should always know who is here, who is new, and who is missing.

2. ASSIGN

Make sure every person receives appropriate connection and care.

The Steward:

• Assigns people to Connectors.
• Gives Connectors the information necessary for weekly contact.
• Makes sure Connectors complete their responsibilities.
• Receives significant care needs from Connectors.
• Assigns people experiencing significant struggles to Keepers.
• Makes sure Keepers follow through with assigned care.

3. REPORT

Keep the Facilitator informed about the people side of the ministry.

Report:

• Attendance.
• New people.
• Absences.
• Connector follow-up.
• Significant prayer needs.
• Active Keeper care situations.
• People requiring pastoral attention.
• Problems requiring leadership involvement.

1. CONTACT

Personally contact every assigned person every week.

The Connector:

• Calls or texts each person.
• Personally invites them to the upcoming ministry gathering.
• Asks how they are doing.
• Builds an ongoing relationship.
• Connects with them personally when they attend.

2. PRAY

Know what is happening in people's lives and pray for them.

The Connector:

• Asks how they can pray.
• Prays for assigned people regularly.
• Prays with them when appropriate.
• Provides normal encouragement.
• Reports significant needs to the Steward.

3. FOLLOW UP

Notice when somebody is new, absent, or becoming disconnected.

The Connector:

• Welcomes and follows up with new people.
• Contacts people who miss.
• Checks on people rather than guilting them for being absent.
• Continues appropriate contact when someone repeatedly misses.
• Reports serious struggles to the Steward so additional Keeper care can be assigned.

1. CARE

Provide additional spiritual and relational care during difficult seasons.

This can include:

• Extra phone calls and texts.
• Prayer.
• Scripture and encouragement.
• Hospital visits.
• Homebound visits.
• Nursing-home visits.
• Bereavement care.
• Following up during prolonged illness.
• Checking repeatedly during major life difficulties.

Connectors provide normal care to everyone. Keepers provide extra care to people who need more.

2. HELP

Respond to appropriate practical needs.

This can include helping coordinate:

• Meals.
• Transportation.
• Groceries.
• Childcare.
• Hospital support.
• Funeral or bereavement assistance.
• Benevolence referrals.
• Practical help.
• Pastoral visits.
• Other church resources.

Keepers do not need to personally meet every need. They help make sure the need gets met.

3. CARRY

Stay involved until stability returns and help others when they are overloaded.

The Keeper:

• Continues checking on struggling people.
• Supports ministry volunteers experiencing personal difficulty.
• Helps Connectors, Servants, Stewards, or other ministry workers when they are overwhelmed or temporarily unable to fulfill a responsibility.
• Steps into appropriate practical needs when extra help is required.
• Reports significant developments to the Steward.
• Escalates pastoral, medical, mental-health, abuse, safety, financial, or other serious situations to appropriate leadership or professionals.
• Continues care until the situation stabilizes or responsibility is appropriately transferred.

Keepers help without permanently taking ownership away from another role.

1. PREPARE

Be among the first to arrive and make everything ready.

This can include:

• Tables and chairs.
• Room arrangement.
• Decorations.
• Signs.
• Check-in areas.
• Food and drinks.
• Curriculum.
• Handouts.
• Bibles.
• Name tags.
• Games and crafts.
• Ministry supplies.
• Simple technology setup when assigned.
• Cleaning and presentation.

People should arrive to a ministry that already looks ready.

2. SUPPORT

Handle practical needs while ministry is happening.

Servants:

• Refill food and drinks.
• Restock supplies.
• Pick up trash.
• Clean spills.
• Straighten rooms.
• Move equipment.
• Bring missing materials.
• Assist with transitions.
• Respond to practical requests from the Facilitator.
• Maintain bathrooms and common areas when assigned.
• Fix presentation problems.
• Notice practical needs other people walk past.

3. RESTORE

Be among the last to leave and return everything to its proper condition.

Servants:

• Tear down tables and chairs.
• Remove decorations when necessary.
• Clean tables and surfaces.
• Take out trash.
• Put supplies away.
• Return equipment.
• Clean food areas.
• Shut down simple technology when assigned.
• Restock depleted materials.
• Reset rooms.
• Leave the ministry space better than they found it.

1. DEVELOP

Develop and maintain a useful skill that can strengthen the ministry.

Specialists:

• Use skills they already perform with demonstrated ability.
• Continue learning, practicing, and improving their specialty.
• Follow appropriate safety, church, and professional standards.
• Stay prepared to serve when their specialty is needed.

2. APPLY

Use specialized abilities where they can increase ministry excellence and capability.

Specialist areas can include:

• Speaking & Teaching: Preaching, Bible teaching, public speaking, emceeing or hosting, apologetics, curriculum, and lesson development.
• Vocals & Music: Lead vocals, background vocals, guitar, bass, drums, piano or keys, other instruments, music directing, and arranging.
• Audio, Video & Production: Sound, lighting, cameras, livestream, video switching, ProPresenter or screens, recording, and production troubleshooting.
• Creative, Media & Marketing: Graphic design, photography, videography, video editing, motion graphics, branding, social media, content creation, advertising, digital marketing, copywriting, and promotional campaigns.
• Construction & Skilled Trades: Construction, carpentry, electrical, plumbing, HVAC, drywall, painting, flooring, welding, landscaping or irrigation, repairs, and maintenance.
• Safety, Security & Emergency Response: Security, law-enforcement experience, crowd management, emergency planning, CPR or First Aid, nursing, EMT or paramedic skills, and fire or emergency response.
• Outreach & Community Events: Planning regular evangelistic and community-building events, developing a monthly ministry event calendar, creating invitational opportunities, coordinating outreach, developing seasonal events, and evaluating which events produce participation, connection, and evangelistic opportunities.

3. EQUIP

Use expertise to strengthen others instead of keeping the ministry dependent on one skilled person.

Specialists:

• Train other volunteers when the specialty can be taught.
• Help create simple procedures, standards, or instructions for repeated work.
• Develop backups who can assist or serve when the primary Specialist is unavailable.
• Work under the Facilitator and church leadership so specialized work supports the ministry plan.